About Zanzibar Maisha Bora Foundation (ZMBF)

The Zanzibar Maisha Bora Foundation (ZMBF) is a non-governmental organization established in July 2021 by the First Lady of Zanzibar, Her Excellency Mariam H. Mwinyi. The foundation focuses on improving the quality of life for Zanzibaris, particularly women, youth, and children.

Job Purpose

The Procurement Officer is responsible for managing all procurement processes to ensure timely, cost-effective, and compliant acquisition of goods, works, and services for the organization and its projects. The role ensures that procurement activities align with organizational policies, donor regulations, and ethical standards. The Procurement Officer will work closely with program, finance, and logistics teams to maintain efficient supply chain operations.

Qualifications

1. Diploma or Bachelor’s degree in Procurement and Supply Chain Management, Business  Administration, Logistics, Finance, or a related field.
2. Minimum 2–3 years’ experience in procurement or supply chain management, preferably  in an NGO or project-based environment.
3. Knowledge of procurement regulations, tendering procedures, and contract management.
4. Membership or certification from professional procurement bodies (e.g., PSPTB, CIPS) is  an added advantage.
5. Strong negotiation, communication, and analytical skills.
6. Excellent knowledge of MS Office and procurement-related software/tools.
7. High integrity and commitment to ethical procurement practice.
8. Ability to work under pressure and meet tight deadlines.

Responsibilities

• Ensure all procurement documentation is complete, properly filed, and audit-ready.
• Maintain accurate procurement records including bid evaluations, approvals, purchase  orders, and delivery notes.
• Ensure compliance with organizational procurement policies and donor regulations (e.g.,  USAID, EU, UN, or other donors as applicable).
• Prepare monthly procurement reports and provide updates on procurement status to  management.
• Maintain an updated vendor database and ensure suppliers meet quality and compliance  standards.
• Establish and maintain strong relationships with vendors, service providers, and  contractors.
• Conduct due diligence checks and ensure suppliers adhere to ethical procurement  practices.
• Monitor supplier performance and address issues related to quality, delivery, or  contractual obligations.
• Support the development and implementation of annual and project-specific procurement  plans.
• Coordinate with program and operations teams to identify procurement needs in a timely  manner.
• Maintain updated procurement schedules and monitor progress against approved plans.
• Prepare and issue Requests for Quotations (RFQs), Requests for Proposals (RFPs), and  tender documents.
• Conduct market surveys to identify reliable suppliers and assess price competitiveness.
• Evaluate supplier bids, quotations, and proposals in line with procurement guidelines.
• Facilitate procurement committee meetings and document decision-making processes.
• Prepare purchase orders and ensure timely delivery of goods and services.

Important Note:

1. Applicants are requested to clearly state the position for which they are applying in the subject  line of their email. All supporting documentation should be consolidated into a single PDF file.
2. Applicants are requested to submit a formal application accompanied by a detailed curriculum vitae, photocopies of academic and other relevant certificates, and the names and contact details of three referees to: recruitment@zmbf.or.tz