About Olasiti Ventures

Olasiti Ventures Limited is an Arusha-based company in Tanzania that specializes in supporting the agricultural sector through commodity management and professional business services. anaging the storage and movement of agricultural commodities, utilizing inventory systems like FIFO and FEFO to maintain product quality.

Job Overview

The Documentation Clerk is responsible for maintaining accurate and up-to-date records of all warehouse activities, including the receipt, storage, processing, and dispatch of Agriculture Commodities. The role ensures data integrity, traceability, and compliance with company policies and audit standards, supporting smooth warehouse operations and inventory management.

Qualifications

1. Diploma or Certificate in Record Management, Logistics, Business  Administration, or related field.
2. Minimum of 1–3 years of experience in record keeping, warehousing, or  inventory control (experience in pulses or grain industry is an advantage).
3. Proficient in Microsoft Office (Excel, Word) and familiar with inventory or ERP  systems.
4. Strong attention to detail and organizational skills.
5. Good communication and teamwork abilities.

Working Conditions

1. May involve extended hours during peak procurement or export seasons.
2. Must adhere to warehouse safety and food handling standards.
3. May be assigned to another related role, or post/location at any time during the  contract period.
4. Based primarily in the warehouse office with regular interaction with warehouse  floor operations.

Responsibilities

• Ensure all warehouse documentation meets company standards and client or  export requirements.
• Protect sensitive operational data and ensure confidentiality.
• Adhere to food safety and traceability protocols for pulses.
• Collaborate with warehouse, quality, and logistics teams to ensure accurate data  flow.
• Verify and cross-check entries from weighing and dispatch officers.
• Communicate any inconsistencies or missing information to the Warehouse  Manager.
• Maintain accurate records of all Agriculture Commodities received, stored, and  dispatched from the warehouse.
• Update stock cards, bin cards, or warehouse management systems daily.
• Ensure all supporting documents (weighbridge tickets, delivery notes, quality  reports, and GRNs) are properly filed and retrievable.
• Track lot numbers and batch movements for traceability.
• Prepare daily, weekly, and monthly warehouse inventory reports.
• Reconcile stock records with physical counts and report discrepancies promptly.
• Support audits by providing accurate documentation and assisting with stock  verification.
• Archive old records in compliance with company policy and regulatory  requirements.